What is Docuware?

Technical Data 
and Features

General Benefits  

Specific Benefits 

Add-on Modules   

Press Release   

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Technical Data & Features 
Version 5 (32-bit application software)

Capturing

• Scanning of paper documents (b/w & color) with standard and high performance scanners

• Documents formats: from business card size to E-size 

• Standard file formats: TIFF, JPEG

• Transfer of files to DocuWare from most Windows applications with "Send to..." function
  Import of any PC-generated files and assignment of viewing & application program
  Documents pre-sorted with "In-baskets"

• Conversion formats from/to (b/w) PCX, TIFF3, TIFF4, BMP

• Data format of image file: TIFFMemory needed per standard page:

• 200 dpi: approx. 25 KB 

• 300 dpi: approx. 45 KB 

• 400 dpi: approx. 65 KB

• Compression factor average 1:20

• Ability to restart scan batch from page number

TIFFTiffmaker

Print driver for automatic conversion of documents of any Windows application into TIFF files
Direct storage into a DocuWare file cabinet
Indexed criteria can be assigned automatically
Optionally a form can be overlaid upon the document
Can be used in conjunction with existing print drivers which allows automatic storage of document into DocuWare while printing a hardcopy

Organizing documents within baskets

Electronic baskets for keeping documents after scanning or importing
Pre-sorting of documents through "drag & drop" with mouse
Stapling to create multi-page documents
Basket color can be defined
Documents can be displayed as list or as thumbnails
Meter indicating document quantity 

Retrieving documents

Search with wildcards
Retrieval through multiple file cabinets, if permissions exist
AND/OR combination searches within one field or between different fields 
Select list for each database field, (Existing database entries) 
Pre-select list pick list which shows only AND-connected index criteria
Sequential full text search through keywords, memo fields and ASCII files 
Sorting within result list according to different index fields 
Window size, font size, column width, icon bar and buttons of result list can be resized freely 
Individual design of retrieval menu, store menu and result list for users and groups 
Optional "MS-Explorer-like" folder search for documents 
Export of found documents into other file cabinets 
Export of found database entries into dBase 
Export of found database entries into .txt file
Printing of found documents (optionally with imprinted storage criteria) 

Communication

Sending and receiving of any documents & messages in a network 
Parallel usage of DocuWare mail and MAPI-compatible mail system

Integrated, full function e-mail client with direct filing 
Viewing of sent documents 
Display of previous route and additional receivers of received mail

Sending of faxes with any Windows compatible fax solution 
Automatic forwarding of faxes received with common Windows fax program to other users
System security 
Can be safeguarded with conventional backup equipment 
Saves database entries in the image file header 
Automatic restoration of defective databases using image file database 

Viewing

"Scale-to-gray" optimizes display of scanned, b/w documents 
Fast paging through documents: 4 pages/sec. (b/w documents) 
Viewing of PC-generated files with DocuWare viewer and application program 
Up to three simultaneous viewing windows 
Printing directly from document viewer 
Printing of TIFF image segments 
Copying of marked document segment as image or text into clipboard and other applications 
Conversion formats from/to (black/white) PCX, TIFF3, TIFF4, BMP 
Provide thumbnail view of multi-page documents 

Filing documents 

Maximum number of filing cabinets: 65,000 
Maximum number of pages per filing cabinet: 16.7 million 
Number of pages per document: 999 
Ability to pre-index documents prior to storage 
Ability to "skip over" or delete poorly scanned documents at indexing to be rescanned Pre-selected pick list which shows only AND-connected index criteria 
Automatic triggering of additional AND-connected index criteria 
Number of index fields allowed: 24 
One keyword field 
One memo field, holds 64k 
Ability to file multi-source (COLD/ERM, PC generated, scanned) documents into the same database (COLD/ERM data requires COLD/READ module) 
Number of ways to index fields, typing, select from entries already in database, block transfer of text (point & shoot) and "double click keywords" 
Media independent, can store to hard drive, RAID, MO, CD (CD requires CDMAKER Module) 
Color of filing cabinet can be easily selected  

Document annotations

Add a "sticky note" to a document
Add a voice annotation to a document 
Annotating of scanned documents with overlay technique 
Ability to draw lines, circles and squares 
Ability to highlight areas of a document 
Text marker with different colors (transparent or opaque) 
Allows up to 5 layers of overlays to be activated 
Annotations can be printed optionally 
Due to document overlay technique, original document remains unchanged 

Database/system administration

File cabinets can be stored on hard disk, optical disc/CD-ROM, RAID and jukeboxes (CDs require CDMAKER module) 
Copying between file cabinets 
Convenient user and user group administration 
Hierarchical storage management: automatic migration of documents from one storage location to another 
Security access rights to a document down to the document level 
Program functionality can be defined for users and groups 
Audit trail which logs file cabinet access in dBase or text files 
User login/logout without existing program 
Hardware requirements 4
PC 386 and higher, 4 MB RAM 
Pentium PC , 16 MB RAM X
Scanner: 
All scanners with TWAIN interface X
•Fujitsu Scanpartner 10 
•Fujitsu M 309x G with SCSI interface 
•Bell & Howell 3338 A with SCSI interface 
•Bell & Howell 6338 with SCSI interface 
•Canon DR 3020 

Printer: 

All laser and inkjet printers supported by Windows X
Network: 
All networks with DOS file access (e.g., NOVELL, WfW, Vines, NT-Server, LAN-Server, etc.) X
Software requirements 4
PC-Workstation: MS/PC-DOS with Windows 3.1 or higher 
Windows 95 or higher X

For more information on DocuWare, visit their Web site at www.docuware.com.

 Contact Information

Levi Longmore
North Star Digital Imaging Inc.
303-552-5100
LLongmore@nsbs.com

Your Authorized Toshiba Dealership
North Star Digital Imaging

FOR MORE INFORMATION:
Call us at: (303) 552-5100

Fax us at: (303) 940-7565  or
E-mail us here:

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