|
Home
What is Docuware?
Technical
Data and Features
General Benefits
Specific
Benefits
Add-on Modules
Press
Release
Contact
Us
|
 Document Management Designed for 5 to 5000 Users
DocuWare 4.6 is the cornerstone of the DocuWare document
management product line. It gives you the power to
electronically store and organize all kinds of documents from accounting records to correspondence, from e-mail to
technical drawings, and much more. DocuWare is widely known for
its complete functionality, simple administration and usability,
seamless integration and absolute security.
|
Highlights
|
|
|
For all document types: letters, faxes,
records, e-mail, drawings, etc. |
|
|
Extremely simple installation,
administration and use ability |
|
|
Integrated full-text retrieval |
|
|
Automatic filing with TIFFMAKER, universal
for every Windows application |
|
|
Tamper-free document security |
|
|
Access to all documents within seconds |
|
|
Integrated client-server database based on
MS SQL-Server |
|
|
|
|
|
Datasheet
Get
more product details of DocuWare 4.5 in the Datasheet
(in PDF format). |
|
Screenshot
 See
the Screenshot of DocuWare 4.5
(in GIF format).
|
|
|
|
Capture,
Index and Store
Documents in paper form, for example, incoming letters or invoices, are
simply scanned and digitized. First they are automatically directed to an
electronic in-basket, where they are sorted and stapled. Then, the
documents are stored in an electronic file cabinet. During the storing
process, keywords are assigned to a document using various indexing
methods (i.e. manually, OCR, pick lists).
Documents which have been created with Word for Windows, Excel and
PowerPoint can be stored directly into your DocuWare file cabinet with a
MS Office add-in. Optionally, Windows documents can be stored directly
into a DocuWare file cabinet as TIFF files using the unique TIFFMAKER
functionality. During this process, index information can be extracted
automatically from the Windows documents. In addition, an electronic
version of the letterhead, which was used for the original print out, can
be laid over the Windows documents, ensuring the original appearance of
the stored documents. As soon as they are filed, all documents can be
accessed by all authorized network users.
|
|
|
|
Document
Annotations with Overlay Technique
Annotations
such as colored marks, text and drawing objects can be added to a
document. For this purpose, up to five annotation layers on top of the
document can be activated. This overlay technique ensures that the
document itself remains unchanged.
Retrieval and Processing
Searching for documents in a file cabinet takes only a matter of seconds.
You can search any document by any assigned keyword or with the help of
the filing date that is automatically issued by the system. Multiple users
can access the same document simultaneously, so a document is never
unavailable. For displaying and editing PC-generated documents, you can
specify for each file format, which viewing or application program to use.
The DocuWare viewer itself can display documents of the most popular
Windows applications. Text on scanned documents can be rubber-banded and
processed with OCR. The result of this OCR process can then be pasted into
other Windows applications.
Document Security
Documents stored with DocuWare are protected against any unwanted
manipulation. This security feature is based on a sophisticated check sum
mechanism that uncovers any violations of the document’s integrity. This
makes DocuWare the ideal repository for any documents that need to be
guarded against illegal modification.
|
|
|
|
Routing
of Incoming Faxes
Incoming faxes received by any Windows-compatible fax modem can be filed
automatically into a file cabinet. In addition, all faxes can be passed on
via e-mail to a central workstation, from where they are then
electronically distributed to the actual in-house recipients.
File Cabinets on CD
Using the additional module, DocuWare CDMAKER, file cabinets can be copied
or moved onto a CD at any time. In addition to the actual documents, the
corresponding database, as well as DocuWare CDREQUEST retrieval software,
can be recorded on the CD. The documents can be searched conveniently
right from the CD with any Windows PC, without a complicated program
installation.
|
|
|
Communication
and Information
DocuWare allows you to dispatch all kinds of documents, messages and even
spoken information throughout the network. The integrated MAPI interface
enables documents to be sent and received conveniently by e-mail through
the Internet, even if the mail partner is not using DocuWare. Rounded off
with an integratable fax function, DocuWare offers new and interesting
possibilities for both in-house and external communication -- in other
words, ad hoc workflow.
|
